Registration
Sidra kerho — 3-Month Weekly Program for Mothers & Children (Ages 10–15) in Helsinki.
Terms of Service
Last updated: October 2026
Service Provider: Sidra ry (Business ID / Y-tunnus: 3348402-1)
Contact: info@sidrary.fi
1. Scope and General Provisions
These Terms of Service govern the use of the website operated by Sidra ry and all registrations, forms, and services provided through it, including educational clubs, youth programs, workshops, community events, and volunteer sign-ups.
By using this website, submitting an application, or registering for an activity, you agree to comply with these terms. Individual activities or events may specify additional program-specific terms at the time of registration, which take precedence over these general terms in the event of a conflict.
2. Registrations and Applications
- Accuracy: All information submitted via website forms (including participant details, guardian contacts, and volunteer applications) must be accurate, complete, and current.
- Binding nature: Submitting a registration form for a paid or limited-capacity activity creates a binding commitment. Sidra ry reserves the right to accept, reject, or waitlist applications based on group capacity and suitability.
- Minors: Registrations for participants under 18 years of age must be completed by a parent or legal guardian.
3. Fees, Payments, and Cancellations
- Fee structure: Activity fees, payment terms, and schedules are displayed prior to registration.
- Non-refundable policy: Unless explicitly stated otherwise in the specific event notice, all participation fees are non-refundable once paid, including in cases of participant absence, withdrawal, or early departure.
- Cancellations by the organizer: If an activity or event is cancelled entirely by Sidra ry due to low attendance, force majeure, or organizational constraints, paid fees will be refunded in full. Sidra ry is not liable for secondary expenses incurred by participants (such as travel or equipment costs).
4. Safety and Personal Insurance
- Sidra ry does not provide leisure-time personal accident insurance (vapaa-ajan tapaturmavakuutus) for participants or volunteers.
- All participants, guardians, and volunteers are responsible for maintaining their own valid personal accident and liability insurance.
- Guardians must disclose any health conditions or dietary needs necessary for the participant's safety during physical or group activities.
5. Intellectual Property and Website Content
All content published on this website (including text, graphics, logos, lesson materials, and media) is the property of Sidra ry or used under license and is protected by Finnish and international copyright laws. Unauthorized reproduction, modification, or commercial distribution is prohibited.
6. Limitation of Liability
- Sidra ry provides the website on an "as is" and "as available" basis. We do not warrant that site functions will be uninterrupted, error-free, or free of technical faults.
- Sidra ry is not liable for indirect, incidental, or consequential damages resulting from website downtime, server outages, or external links to third-party services.
7. Applicable Law and Dispute Resolution
These terms are governed by and construed in accordance with the laws of Finland. Any disputes arising from these terms or the services provided will primarily be settled through amicable negotiation. If an agreement cannot be reached, disputes will be resolved in the competent district court in Finland.
Privacy Notice (Tietosuojaseloste)
In accordance with the EU General Data Protection Regulation (GDPR, 2016/679) and the Finnish Data Protection Act (Tietosuojalaki, 1050/2018).
1. Data Controller
- Name: Sidra ry
- Business ID (Y-tunnus): 3348402-1
- Address: Helsinki, Finland
- Contact email: info@sidrary.fi
2. Categories of Data Subjects
- Guardians and participants registering for activities, clubs, or courses.
- Volunteers applying for or participating in association operations.
- Donors, members, and persons submitting general inquiries through web forms.
3. Purpose and Legal Basis for Data Processing
Personal data is processed exclusively for the legitimate operational purposes of Sidra ry, including:
- Managing activity registrations, participant groups, and volunteer rosters (Legal basis: Performance of a contract or taking steps prior to entering into a contract).
- Fee invoicing, tracking, and compliance with statutory record-keeping (Legal basis: Legal obligation under the Finnish Accounting Act / Kirjanpitolaki).
- Communicating operational updates, event schedules, and emergency notices to guardians and volunteers (Legal basis: Legitimate interest).
- Publishing participant photography or video on public association channels (Legal basis: Consent).
4. Data We Collect
- Basic contact details: Full name, phone number, email address, postal address.
- Participant information: Full name, age or date of birth, emergency contact information, and relevant health/dietary notes provided voluntarily for safety during physical activities or food service.
- Volunteer details: Language skills, background/experience, availability, and areas of interest.
- Billing records: Payment confirmation status, invoice references, and transaction timestamps (card numbers and sensitive payment credentials are processed directly by third-party payment gateways and are never stored on our servers).
5. Storage and Retention of Data
- Personal data is stored in secure, password-protected cloud systems and access is restricted solely to authorized association staff and coordinators who require it to perform their roles.
- Retention duration: Operational contact and registration data is retained only for as long as necessary to administer the corresponding activity, term, or volunteer relationship.
- Accounting data: Payment transaction and invoicing records are retained for statutory retention periods mandated by the Finnish Accounting Act (typically 6 to 10 years).
- Deletion upon request: Participants, guardians, and volunteers may request the deletion of their personal information at any time. Non-statutory records will be removed promptly upon receipt of a written request.
6. Transfers and Disclosures of Personal Data
- Sidra ry does not sell, rent, or trade personal data to third parties.
- Data is not disclosed to outside parties except where required by law, court order, or official authorities (such as the Finnish Tax Administration).
- Technical service providers (such as secure cloud hosting, form services, and payment platforms) process data on our behalf under compliant data processing agreements. We ensure that all processing takes place within the EU/EEA, or under standard contractual clauses ensuring an equivalent level of GDPR protection.
7. Cookies and Technical Data
This website does not utilize non-essential third-party advertising or invasive tracking cookies. Only technical cookies essential for website functionality, form submission security, and session management are used.
8. Rights of the Data Subject
Under the GDPR, you have the right to:
- Access and review the personal data Sidra ry holds about you.
- Request the correction of incorrect, outdated, or incomplete data.
- Request the erasure of your personal data (right to be forgotten), subject to statutory record-keeping limits.
- Object to or restrict the processing of your data.
- Withdraw any previously given consent (such as media use) at any time without affecting past processing.
- Lodge a complaint with the national supervisory authority (in Finland: The Office of the Data Protection Ombudsman / Tietosuojavaltuutetun toimisto, www.tietosuoja.fi) if you consider your data to be processed in violation of applicable data protection law.
To exercise any of these rights, send a written request to info@sidrary.fi. Requests are handled without undue delay.
Participation and Cancellation Terms — Sidra Kerho
Organizer: Sidra ry (Business ID / Y-tunnus: 3348402-1)
Program: Sidra Kerho
1. Registration and Payment
- Registration is binding once submitted.
- Program fees must be paid according to the payment instructions provided upon registration.
- Non-Refundable Policy: Participation fees are non-refundable. Once a spot is confirmed and paid, fees will not be returned if the participant withdraws, misses individual sessions, or discontinues attendance during the term.
2. Absences and Cancellations by the Participant
- If a participant cannot attend a Sunday or Saturday session due to illness, travel, or personal reasons, sessions are not refunded or rescheduled.
- A spot cannot be transferred to another child without prior written agreement with Sidra ry.
3. Changes or Cancellations by the Organizer
- Sidra ry reserves the right to make minor adjustments to schedules, instructors, or locations if necessary.
- If a single session is cancelled due to instructor illness or facility issues, Sidra ry will aim to offer a replacement session or an online alternative.
- If the entire program must be cancelled before starting due to insufficient participants or circumstances beyond the organizer's control, paid fees will be refunded in full.
4. Safety and Insurance
- Insurance coverage: Sidra ry does not provide leisure accident insurance for participants. Guardians are responsible for ensuring their child has valid personal leisure accident insurance (vapaa-ajan tapaturmavakuutus).
- Guardians are responsible for providing accurate contact and emergency details and informing organizers of any medical or safety needs relevant to sports and group activities.